Back-office automation for Canadian lenders. Calls by phone or video.For Canadian lenders
Book a free callFiles, payments and screening, on schedule
For operations and finance managers at Canadian lenders
We schedule the daily hand-offs your staff do by hand. What we build alerts someone when a run fails and keeps a dated log an auditor can check.
From $499 for simple hand-offs; SFTP, PGP and payment matching from $995.
After the call, a free working prototype within 5 business days of receiving sample data and test access. Sample data or a test setup only, never live customer data.
A Canadian consumer lender's schedule
| When | What runs on schedule | Status |
|---|---|---|
| Daily | Customer file sent to the card processor by key-based SFTP, each transfer confirmed by a separate watchdog. We built this. | |
| Each morning |
Screening batch pulled from SharePoint, PGP-encrypted and sent by SFTP. We built this and its encryption service. | |
| Later | Screening results collected, decrypted and filed in SharePoint as a readable CSV. A member of the lender's team built this on our service. | |
| Every minute |
Payment emails picked up and added to the loan system's daily workbook. Built by a member of the lender's team; our part is the payment provider connection. |
AI Agency Canada builds scheduled loan servicing back-office automations for Canadian consumer lenders and finance companies (instalment loans, auto finance, alternative lending) that move work between SharePoint, Outlook, the loan management system and partners' SFTP servers. Based in Ontario, working with lenders anywhere in Canada, by phone or video.
If you run operations or finance at a lender, some of this will sound familiar.
Your staff aren't the problem. The manual hand-off is. Every file that moves only because a person moved it can be late, wrong or forgotten, and you're the one who answers for it. A lender's customer records and compliance files shouldn't depend on someone remembering a weekly upload.
Leave it as it is and the risks stay put: the upload that waits until someone is back from holiday, a payment entered twice or against the wrong contract, and no record to show when a partner or an auditor asks.
Yes. These four are live in production at a Canadian consumer lender, which we don't name. All four come from that one lender, and each card says exactly which part was ours: we'd rather show you real work with honest credit than pad the list. None of them uses AI. Fixed rules are what you want for payments and compliance files.
You shouldn't have to check every morning that the file went.
Scott Holmes, an Ontario-based AI automation builder, designs and builds our automations, and you talk to him directly.
How we keep the risk down on every build: we test the hardest connection in the first week, ask for partner test access on day one, and give every hand-off its own check, because some systems never confirm that a file arrived.
Three steps. The first two are free.
Name the hand-off you'd stop first. We ask what your partner requires: SFTP, keys, PGP, file format, schedule.
Within 5 business days (terms), on sample data or a test setup, never live customer data. You keep a written summary and the fixed price for the full build.
We build it in your accounts with alerts, a separate check and a run log. Typically live in about 2 weeks once partner access is in place.
No obligation after the prototype. The prototype itself stays with us. Limited to 4 prototypes a month.
Published prices, in Canadian dollars. Custom work is fixed in writing before we start.
| What you get | Price |
|---|---|
| Standard automationOne well-known app to another through a ready-made Zapier, Make or n8n connector, such as Outlook to Excel. One simple AI step included if it helps. Documentation and 2 weeks of support. | $499 |
| Custom buildSFTP with keys, PGP encryption, loan-system files, matching to a payment provider. Fixed in writing after the free prototype. Typically live in about 2 weeks. | from $995 |
| Each extra app connectedSystems with no connector and custom software are quoted separately, in writing, after the prototype. | $499 |
| Monthly supportHosting, monitoring, fixes and small changes. Month to month, cancel anytime. | $99a month |
| Call and working prototype30-minute call, then one workflow working on sample data within 5 business days (terms). | $0 |
See what's included, what isn't, and how each example would be priced
You stop being the person who checks. When a partner or an auditor asks whether a file went on a given day, you open the run history and the dated file in SharePoint and show them.
With key-based SFTP, the way card processors and screening services ask for it, and PGP encryption where they require it. Every transfer gets an error alert on any failed run and a separate watchdog that confirms it happened, as in our card-processor example, because a sending tool can report success even when the other end never received the file. Read the SFTP case.
Yes. For a Canadian consumer lender we built the PGP encryption and decryption service and the morning send: each morning the customer screening batch is pulled from SharePoint, unzipped, encrypted and uploaded by SFTP. A member of the lender's team built the results workflow on top of our service; it later collects the results, decrypts them, flattens the XML into a readable CSV and files it in SharePoint. The automation moves and converts files. The screening service does the screening, and your analysts review the results. Read the screening case.
Yes. In a live example at a lender we work with, customer payment emails (e-transfer and pay-by-bank) are picked up every minute, the payer, amount and reference are extracted, pay-by-bank emails are matched to the payment provider's API to fill in the contract number, duplicates are skipped, and new rows go into a daily Excel workbook for the loan-management system. That flow was built by a member of the lender's team. Our part was the connection to the payment provider's API and the read-only transaction lookups. Read the payment email case.
We design with PIPEDA and Quebec Law 25 in mind and claim no certifications. Your automations are built in your own Microsoft 365 and automation accounts. Before we build, we write down every place customer data will pass through, including short stops such as an encryption service, so it can go in your privacy records, and we set run history to be kept only as long as you need it.
Only where it helps. None of the four lender automations on this site uses AI. They follow fixed rules, which is what you want for payments and compliance files. We add an AI step only where a fixed rule can't do the job, such as reading text with no set layout, and we tell you which steps use it before you pay.
The free prototype is ready within 5 business days (see the terms). A build is typically live in about 2 weeks once access is in place. Partner test access can take weeks or months, so we ask for test credentials on day one. A standard automation is $499. SFTP, PGP, loan-system files and payment matching are custom work, fixed in writing after the prototype, from $995. Monthly support is $99 a month, month to month. Prices are in Canadian dollars. Full price list.
A 30-minute call, then a working prototype within 5 business days (terms). If it isn't worth building, you'll hear that too.